I. Foreword
It is not possible to identify the authenticity of the information provided by visitors if the traditional manual registration system is used. Meanwhile, the record management is not standardized with poor traceability. This system does not allow for complete recording and identification. When an accident occurs, it is not possible to effectively investigate into it, which has adverse impact on the entrance and exit management.
The “Intelligent Visitor Management System” includes all hardware facilities, and can safely and reliably manages your visitors.
II. System overview
The complete visitor management system consists of the visited unit registration system, ID card recognition and archive, photo-taking and archive, printing of a Visitor Form, card issuance operation, card returning management, door access at each location or control of the elevator floors. Therefore, a comprehensive visitor system has more things to do, in addition to the control of the visitor entrance access. It can also be used for the area access or floor control, the collection of the clock-in time and clock-out time of the staff, the collection and archiving of the visitor activity records, reports printing, etc. It can effectively control visitor activities and what they do to accurately recognize the data and eliminate the need to put effort and time in comparison and check of large data.
III. Fully automated visitor management process
Iv. System devices
1. Panel PC + Touchscreen
2. USB camera
3. Dot matrix printer (recommended EPSON LQ--310)
4. ID card scanner
5. Card reader PR-500M
6. Visiting Card
7. Relevant door card reader, elevator floor controls, electronic gates, etc.
New thoughts on the door access Build an automated visitor management solution
8 procedures to build a automated visitor management system
Because a number of people will pass through the entrance of office buildings, it is very difficult to perform precise control of the visitor’s information obtained through the traditional manual registration system. Therefore, there is a need to build “an Intelligent Visitor Management System” to integrate all hardware and software. The “visitor management” is “automated” to improve the management level and image of each business units, in addition to ensure its safety.
1. The visited unit’s reservation and registration
The visitor can make a reservation through the system interface in advance, and get his/her Visiting Card faster. In addition, the visited unit can also know if the visitors are blacklisted by other visited units and determine if they should be authorized.
2. ID card recognition
The ID card recognition includes the recognition of the “ID card,” “National Health Insurance Card,” and “driver's license.” After the system scans a document, it automatically classifies and recognizes its image, recognizes the text on the main fields of the document, and captures photos to save time. After recognition is completed, it works with the visitor software system for easy digitalization of the information.
3. Photo-taking
During the visitor’s registration, the camera takes a photo of the visitor and saves the photo for verification purpose. Through the Visitor System, the security guard can verify the identify using the photo of the visitor when he/she leaves to shorten the time.
4. Print a Visitor Form
The system can automatically print a Visitor Form during the visitor’s registration. The format of the Visitor Form can be customized according to the user’s requirements.
5. Automatic card issuance
After the visited unit verifies the visitor through the reservation and registration system, it can issue a visiting card through the card dispenser, make a registration, and dispatch a door permit. In addition, the visitor can also exchange his/her ID card for a visiting card at the Help Desk.
6. Gate management & visiting card returning
With the auto gate, a two-way electronic auto control channel can be established for the personnel to pass through. After the visitor finishes visiting and passes through gate, he/she has to return his/her visiting card to the card receiver to cancel the recorded data, while the visitor door access is monitored and controlled.
7. Door access & floor management
Each visitor’s access data is registered in the system to enhance the safety of the unit by checking the statistics provided by the system and paying attention to those who frequently pay a visit to a large unit. The elevator floor control system is dedicated to the door access control of particular floors to ensure the safety of each floor. After the accessible floors are setup, it is impossible to certain some floors without the permit, even if the visitor press an elevator button. The visitor can directly go to the floor where the visited unit is located.
8. Statistical report and list setup
Statistical report: A visitor frequency statistical report is provided for each unit and shows the number of visitors to enhance the safety of each area.
VIP List Setup: Those who often pay a visit can be added to the VIP List and receive a VIP card to eliminate the identity verification process.
Blacklist: To enhance the management of the visitor identity, those who are suspicious or prohibited to access can be blacklisted. A warning will be issued if they pay a visit next time.
Query function: The visitor management system allows the security guard to query, make statistics, and print the visitor's information and those who are stay in the building using any computer which is connected to the visitor system.
